Monday, October 14, 2013

Microsoft word 2010 shortcut keys

Microsoft Office Word 2010 allows you to create and edit personal and business documents, such as letters, reports, invoices, emails and books

By default, documents saved in Word 2010 are saved with the .docx extension. Microsoft Word can be used for the following purposes:

To create business documents having various graphics including pictures, charts, and diagrams.
To store and reuse ready-made content and formatted elements such as cover pages and sidebars.
To create letters and letterheads for personal and business purpose.
To design different documents such as resumes or invitation cards etc.
To create a range of correspondence from a simple office memo to legal copies and reference documents. Manage Word Documents

To execute the above tasks easily and faster, the following short cut keys can be used;


1. Manage Word Documents

Ctrl+n                      Create new document
Ctrl+o                      Open document
Ctrl+w                     Close document
Ctrl+s                      Save document
F12                          Save document as
Ctrl+p                      Print document/ print preview
Ctrl+F6                   Switch between multiple Word documents
Alt, then f, r            Open Recent (file, recent)

2. Navigate within Documents

Arrow Left/Arrow Right                                      Jump one character to the left / to the right
Ctrl+Arrow Left/Ctrl+Arrow Right                      Jump one word to the left / to the right
End/Home                                                           Jump to the end of a line / beginning of a line
Arrow Down/Arrow Up                                      Jump one line down / one line down
Ctrl+Arrow Down/ Ctrl+Arrow Up                     Jump one paragraph down / one paragraph up
Page Down/Page Up                                           Jump one screen down/ one screen up
Alt+Ctrl+Page Down/ Alt+Ctrl+Page Up             Jump to top / to bottom of visible window
Ctrl+End/Ctrl+Home                                           Jump to end / to beginning of document
F6                                                          Cycle through Ribbon/open panes/Status Bar/document window
Ctrl+g or f5                        Go to a page, bookmark, footnote, table, comment, graphic, or other location
Alt+Ctrl+z                          Go back to previously edited location in document (up to 4 places)
Shift+F5                             Go to a the last change or revision. Also works after opening document.
Ctrl+Shift+F5                     Set, go to and edit bookmarks
Alt+Ctrl+Home                  Set Browse Options. Press the arrow keys to select an option, and
                                            then press enter to  browse through a document by using the selected option
Ctrl+Page Down/Ctrl+Page Up     Move to next / move to previous browser object as set in
                                                        Browse  Options

3. Select Text

Shift+Arrow Right/ Shift+Arrow Left                    Extend selection one character to the right / to the left
Ctrl+Shift+Arrow Right/ Ctrl+Shift+Arrow Left      Extend selection one word to the right / to the left
Shift+End/Shift+Home                                            Extend selection to the end / to beginning of a line
Shift+Arrow Down/ Shift+Arrow Up                      Extend selection one line down / one line up
Shift+Page Down/ Shift+Page Up                           Extend selection one screen down / one screen up
Ctrl+Shift+End/ Ctrl+Shift+Home                           Extend selection to end / to beginning of document
Alt+Ctrl+Shift+Page Down/ Alt+Ctrl+Shift+Page Up     Extend selection to end / to beginning of
                                                                                         visible window
Ctrl+a                                                                           Extend selection to entire document
Arrow Keys                                                  Cancel selection and return to beginning / to end of selection
F8                                                               Turn Extend Mode on: Extend selection without pressing shift
Arrow keys , Page up/Page down                 Extend selection in Extended Mode:
F8                                                          Extend selection further by word, paragraph, document in
                                                               Extended Mode
Shift+F8                                                Reduce the size of a selection in Extended Mode
Ctrl+Shift+f8, and arrow keys             Select a vertical block of text in Extended Mode 
Esc                                                         Turn extend mode off
F8                                                           Extend a selection to a specific location in a document

4. Undo, Copy and Paste

Ctrl+z                                        Undo the last action
Ctrl+y                                        Redo the last action
Ctrl+c                                        Copy selected text or object
Ctrl+x                                        Cut selected text or object
Ctrl+v                                        Paste selected text or object
Ctrl+Shift+c                              Copy text format
Ctrl+Shift+v                              Paste text format
Ctrl+Alt+v                                 Paste special
Ctrl+v, then Ctrl, then k           Paste and keep Source Formatting
Ctrl+v, then Ctrl, then t            Paste and keep Text only
Ctrl+F3                                    Cut to the Spike (separate clipboard)
Ctrl+Shift+F3                          Paste from the Spike
F3                                             Paste AutoText ( after start typing)
Alt+Shift+r                               Copy the header or footer from previous section of the document